StayFi solves a more specialized problem than most guest WiFi platforms: capturing and marketing to guests across short-term-rental stays, including people who may not be the person who booked the reservation.
Where StayFi stands out
- Purpose-built short-term-rental positioning
- Multi-property guest data capture
- Email and text marketing options
- Vacation-rental hardware and integration ecosystem
Who should look elsewhere
Restaurants, salons, dealerships and general MSP deployments should usually start with a broader venue or reseller platform.
The category-specific pick for vacation rentals.
StayFi is the first product we would evaluate when short-term-rental guest data is the central use case.
Confirm current device pricing and hardware requirements for the portfolio you manage.
Primary sources checked: StayFi pricing · StayFi integrations. Pricing and features can change; confirm time-sensitive details before buying.
StayFi pricing in 2026
StayFi currently advertises guest WiFi and marketing starting at $19 per month, with device-based pricing and volume discounts. The published pricing page also separates WiFi, email and text marketing economics, so total cost depends on the portfolio and the channels you use rather than one flat subscription number.
Hardware path
StayFi currently offers a StayFi Express device and pre-programmed access points, while its published compatibility information includes systems such as eero, TP-Link Deco, TP-Link Omada and Aruba. Hardware fit should be part of the cost comparison, especially when a portfolio already has working WiFi.
What the specialist model does well
- Collect guest details from people who actually stay at the property.
- Manage guest WiFi across multiple listings.
- Connect WiFi data to property-management and marketing workflows.
- Support email and text follow-up from a vacation-rental context.
Where alternatives can be stronger
General venue platforms can offer broader hardware, enterprise analytics or reseller controls. That does not make them better for vacation rentals; it makes them better when the business model changes. Read StayFi alternatives before switching.
Model the full monthly and one-time cost
Use the same portfolio assumptions for every vendor: property count, billable devices, new hardware, installation labor, email contacts, text volume and support time. Keep one-time migration costs separate from recurring costs so a short payback period does not get confused with the steady-state subscription. If a platform uses different billing units, normalize the result to cost per active property.
Check the operational failure cases
Test what happens after a power loss, ISP outage, router replacement and guest-device change. A vacation-rental deployment may be hours away from the person who manages it, so remote recovery is a core feature. Document a fallback network or support path that does not depend on a guest successfully loading the captive portal.
Evaluate the marketing layer separately
Guest capture is only the first step. Verify how records enter the email/text workflow, how consent is stored, whether duplicate guests are merged, how opt-outs are synchronized and what happens when a property changes owners or managers. If you do not plan to use the marketing features, compare the WiFi operations value by itself rather than paying for an unused workflow.
Decision checklist
Compare StayFi using your real property count, existing WiFi hardware, PMS, desired capture point, email list size, text volume and support model. A property-by-property spreadsheet is more useful than comparing one advertised monthly number.